The following provisions apply to all orders. Additional requirements are imposed by clause number reference on the Purchase Order. Reference to Buyer in following paragraphs means Walker Power Systems (WPS)
QUALITY SYSTEM REQUIREMENTS: Seller must provide and maintain a quality system capable of providing the inspections, tests, hardware control, and documentation as required by the Additional Requirement Clauses of this form as identified on the face of the purchase order.
REPORT OF PURCHASE ORDER/PRODUCT DEFINITION ERRORS OR INCONSISTENCIES: The Supplier shall review Purchase Order and Product Definition Requirements prior to starting work. If errors or inconsistencies are noted with the Purchase Order, the Product Definition, or any other document referenced by the Purchase Order, the Seller must immediately notify the Buyer. Seller proceeding with work without written concurrence of Buyer does so at his own risk. Product will not be accepted by Buyers Quality Assurance until the Purchase Order and all documentation referenced thereon properly describe the product delivered.
REPORT OF DISCREPANCY FOR BUYER MATERIAL REVIEW: A Vendor Request for Material Review (WPS form TT5301-12) is attached to this document for Seller’s use in reporting any departure from drawings, specifications or other purchase order requirements. The VRMR shall be submitted to Buyer for material review. A copy of the VRMR will be returned to the Seller directing further action. Seller shall not ship a discrepant item without Buyer’s concurrence as defined by reference to the applicable VRMR serial number.
CORRECTIVE ACTION REQUEST: When a quality problem exists, the Buyer will request corrective action from the Seller. Such requests require timely responses and should include the following: Analysis of problem cause, statement of action taken, and effectivity of action. When corrective action is required for Government Source Inspected items, Seller shall coordinate such action with the Government Quality Assurance Representative assigned to his plant.
IDENTIFICATION - LIMITED SHELF LIFE: Materials with limited shelf life (epoxy, paint, adhesives, etc.) shall reflect the date of manufacture, lot number, and applicable specificatioon the container. Time lapse between cure of manufacturing date and date of scheduled receipt by Buyer under the Purchase Order shall not exceed on-third of the shelf life for the material without prior written waiver of Buyer as to each shipment.
PROHIBITED PRACTICES - UNAUTHORIZED REPAIRS: Without Buyer’s approval Seller may not repair by welding, brazing, soldering or adhesives, parts damaged or found to be faulty during fabrication. Defects in castings or forging shall not be repaired by any method unless authorized by the Buyer in writing.
PROHIBITED PRACTICES - CHANGE IN APPROVED PROCESS, MATERIALS, OR PROCEDURES: Seller shall not change any process, material or procedure without prior Buyer approval if such process, material or procedure was originally subject to approval by the Buyer. As to any product which has been subjected to Buyer or Government specified qualification procedures to qualify the product or to permit the Seller to become a qualified source for the product, the Seller shall not change any process, material or procedure from that used to qualify without prior notification to Buyer and approval by buyer or the Government as appropriate.
PROHIBITED PRACTICES - IMPROPER RESUBMITTAL: Articles rejected by the buyer and subsequently resubmitted to the Buyer shall be clearly and properly identified as resubmitted articles. Seller’s shipping document shall contain a statement that articles are replacement or reworked articles and shall also refer to Buyer’s rejection document.
PROHIBITED PRACTICES - UNCONTROLLED PROCUREMENT: Seller shall not procure subcontracted parts, materials, or services without Buyer’s approval of the source or buyer’s approval of Seller’s procurement system. All applicable drawing and/or purchase order requirements shall be passed on to each subcontractor and shall be certified by the subcontractor.
ADDITIONAL REQUIREMENT CLAUSES: SEE PURCHASE ORDER FOR APPLICABILITY TO THIS ORDER.
1. BUYER/GOVERNMENT REVIEW OF QUALITY CONTROL OR INSPECTION: The Seller’s Quality Control or Inspection System and manufacturing processes are subject to review, verification, and analysis by authorized Buyer and Government Representatives upon request.
1.A WPS APPROVED QUALITY SYSTEM: Seller’s Quality System must be approved by Buyer before performing on this Purchase Order. Seller will be provided a notice of Buyer’s acceptance of the applicable system required to, or with placement of the Purchase Order. While performing on, and during the life of this Purchase Order, any changes contemplated in your system following Buyer’s written approval must be approved by buyer before implementing.
2. MIL-STD-45662: Seller’s Calibration System must meet the requirements of MIL-STD-45662.
3. MIL-I-45208: The Seller shall provide and maintain an inspection system which is in conformance with Military Specification MIL-I-45208, “Inspection System Requirements.”
4. MIL-Q-9858: The Seller shall provide and maintain a quality program which is in conformance with Military Specification MIL-Q-9858, “Quality Program Requirements.”
5.A SELLER’S QUALITY SYSTEM SHALL PROVIDE FOR, AS A MINIMUM:
1. Segregation of acceptable raw materials, parts subassemblies and finished product from those which are discrepant or nonconforming.
2. Documented program requiring measuring and test equipment to be calibrated and maintained, traceable to the National Bureau of Standards. 3. Inspection/test of incoming parts and materials, in-plant fabrication and assemblies, and completed items to assure conformance to Buyer’s Purchase Order requirements. Records of inspection must be maintained and be available to Buyer for review if requested.
4. Traceability and certification/test records of raw materials as required by Quality Clause 8A, 8B, or 8C when indicated on the Purchase Order.
5. Documented procedures for the control of Special Processes and Personnel Qualification as required by Quality Clause 12 when indicated on the Purchase Order.
6. Subcontract of Special Processes only to WPS Approved Sources as required by Quality Clause 12 when indicated on the Purchase Order.
7. Documented procedures for the generation, collection, and maintenance of inspection of test date as required by Quality Clause 15 when indicated on the Purchase Order.
5.B SELLER’S QUALITY SYSTEM SHALL PROVIDE FOR, AS A MINIMUM:
1. Segregation of acceptable raw materials, parts, subassemblies, and finished product from those which are discrepant or nonconforming.
2. Traceability and certification/test records or raw materials, parts, subassemblies and finished product as required by Quality Clause 8A, 8B, or 8C when indicated on the Purchase Order.
5.C SELLER’S QUALITY SYSTEM SHALL PROVIDE FOR, AS A MINIMUM:
1. Documented program requiring measuring and test equipment to be calibrated and maintained, traceable to the National Bureau of Standards.
2. Documented evidence of the current calibration status on all equipment used to calibrate Buyer’s equipment.
3. Detailed written calibration instructions for the equipment to be calibrated for Buyer shall be available prior to calibrating, and shall be available for review by Buyer.
5.D SELLER’S QUALITY SYSTEM SHALL PROVIDE FOR, AS A MINIMUM:
1. Documented program requiring measuring and test equipment to be calibrated and maintained, traceable to the National Bureau of Standards.
2. Documented procedures for the generation, collection, and maintenance of inspection or test data as required by Quality Clause 15 when indicated on the Purchase Order.
ADDITIONAL REQUIREMENT CLAUSES: SEE PURCHASE ORDER FOR APPLICABILITY TO THIS ORDER.
6. CERTIFICATION OF CONFORMANCE: Certification attesting to conformance of material shipped to all requirements of the purchase order. Certification must be traceable to Buyer’s purchase order and material shipped. The Certification is preferred to be signed by an officer of the seller’s company, or an appointed Quality Assurance Representative and the printed or typed name and title of the signer indicated. An electronic generated Certification on the Company invoice or letterhead will be accepted as an alternate to a signed certification.
7. CERTIFICATE OF MATERIAL (WPS furnished): Seller shall certify that material furnished by WPS is contained within the parts or assemblies submitted, The certification must be signed by an officer of the Seller’s company, or an appointed Quality Assurance Representative and shall provide traceability to the WPS supplied items. The printed or typed name and title of the signee be indicated. An electronic generated Certification on the Company invoice or letterhead will be accepted as an alternate to a signed certification.
MATERIAL CERTIFICATION AND TEST REPORTS:
8.A Each shipment shall be accompanied by chemical and/or physical reports with “actual” results of tests conducted on materials shipped verifying conformance to all specifications called out or referenced on drawings and/or Purchase Orders. The Seller shall provide WPS with two copies of such reports signed by an officer of the Seller’s company, or an appointed Quality Assurance Representative, and identifiable with material shipped. The printed or typed name and title of the signee must be indicated.
8.B Each shipment shall be accompanied by chemical and/or physical report with “typical” results of tests conducted on materials shipped verifying conformance to all specifications referenced on drawings and/or Purchase Orders. The Seller shall provide WPS with two copies of such reports signed by an officer of the Seller’s company, or an appointed Quality Assurance Representative, and identifiable with materials shipped. The printed or typed name and title of the signee must be indicated.
8.C Each shipment shall be accompanied by a sample of the raw material lot used to fabricate the parts submitted. The sample shall be a minimum of 20 grams of the raw material lot. Should the raw material lot provide more than on lot of the deliverable parts, then each subsequent lot from the same raw materials lot should be accompanied by the following certification in lieu of additional raw material samples:
We hereby certify that the items/parts included in this shipment were manufactured from the same raw material lot as the ________ pieces of part number ________ shipped on shipper no. ______ on _________ (date) which included a raw material sample.”
FIRST ARTICLES:
9.A First Article acceptance at Seller’s facility.
9.B First Article acceptance at Buyer’s facility.
Prior to production, the initial detail, subassembly and assembly in the configuration defined in this purchase order shall be subjected to a First Article inspection. Subsequent lots shall require a new First Article inspection in the event there is a change of a Subcontractor, a change in design, or a change in the Seller’s tooling or material. First Article data sheets shall be from each tool if multiple tools exist and from each cavity of the mold for castings.
First Articles shall be inspected and approved by Buyer’s Quality Assurance. Seller shall not submit parts from a production run for Buyer inspection prior to Buyer’s acceptance of such First Article. The seller shall be notified in writing of Buyer’s disposition.
10. SOURCE SURVEILLANCE AND INSPECTION: Surveillance by Buyer is mandatory at Seller’s facility during and upon completion of manufacture. Seller shall provide all necessary inspection data, facilities and equipment. Seller shall notify buyer at least 48 hours in advance of performing acceptance tests or of intent to ship; and shall withhold shipment pending necessary action by Buyer’s Quality representative. Final acceptance of material will be at Buyer’s facility. Evidence of acceptance at source must accompany each shipment.
This requirement may be waived for any specific test or shipment by written authorization of Buyer’s QA representative. Such notification shall be submitted by seller with the material in lieu of evidence of acceptance at source. Waiver shall not be construed to imply acceptance of material prior to receipt.
ADDITIONAL REQUIREMENT CLAUSES: SEE PURCHASE ORDER FOR APPLICABILITY TO THIS ORDER.
11. GEAR TEST DATA: All gears on this purchase order require documentary evidence of conformance to all specification requirements. This document shall include a continuous recorded chart (red line) of the total composite errors with a minimum of one revolution. Red line chart shall accompany material to Buyer.
12. CONTROL OF SPECIAL PROCESSES: (Operations subject to process controls as coating and joining processes, heat treating, cleaning, non-destructive test, etc.) The Seller must be approved by the Buyer to perform required special processes or must use special process vendors acceptable to Buyer. A list of such vendors will be provided upon request. If the Seller wishes to use vendors not on such a list, he should request authorization from the Buyer prior to commitment to an unlisted vendor. Material/parts subject to such special processes must be accompanied with certification from the specific vendor performing the special process for each process demonstrating compliance with all applicable specifications as referenced on the purchase order.
13. CERTIFICATION OF QUALIFICATION: The unit qualification data shall be submitted to Buyer for review and approval, thirty (30) days prior to first shipment.
14. PROOF PART: The Seller shall furnish a proof part for acceptance of the tool. The proof part shall represent the end condition of the material, unless otherwise approved by Buyer.
15. CERTIFIED INSPECTION/TEST DATA: Certified inspection/test data, or a true copy thereof, traceable to the organization performing the inspection/testing shall be supplied with each shipment. This report must contain all factual information necessary to demonstrate conformance to the requirements reflected in the purchase order. The inspection/test data shall show quantitative inspection/test results versus quantitative requirements and permissible tolerances for all values measured.
16. CERTIFICATION OF CALIBRATION: A certification of calibration attesting to the accuracy of the items procured on this purchase order must be supplied with each shipment. This certification must contain all the test parameters necessary to demonstrate conformance to manufacturers specifications and must be traceable to the National Bureaus of Standards
17. ACCEPTANCE TEST PROCEDURE: Seller shall prepare an acceptance test procedure for the items to be delivered under this purchase order; to include as a minimum, the equipment, sequence, and steps necessary to perform the acceptance test. The procedure shall contain a requirement for recording as a minimum, the following data (for submission to Buyer): part number, part name, revision letter, purchase order number, serial/lot number, sequence number, criteria measured or tested, test results, test date, and signature of Seller’s Inspection Representative. Two reproducible copies of acceptance test procedure shall be submitted for Buyer’s Quality Assurance approval at least thirty (30) days prior to performance of the initial acceptance test. Any subsequent change to the acceptance test procedure requires prior approval of Buyer.
18. DROP SHIPMENTS: The material ordered hereunder is to be shipped to other than the Buyer’s facilities. Copies of the Product Assurance data required by this order shall accompany the shipment; in addition, one copy of such data shall be mailed to the Buyer on the same day that shipment is made.
